O?ce Manager at ETH Swiss GeoLab

ETH Zürich

Rejoignez ETH Swiss GeoLab en tant qu'Office Manager à Lucerne. Opportunité de travailler dans un environnement innovant et collaboratif.TâchesFournir un soutien administratif et exécutif de haut niveau.Coordonner les budgets de groupe et les transactions financières.Gérer l'infrastructure de bureau et les événements.CompétencesFormation professionnelle en gestion administrative et 2 ans d'expérience.Excellentes compétences en communication en allemand et anglais.Compétences avancées en MS Office et outils de planification.O?ce Manager at ETH Swiss GeoLabETH Zurich is establishing theETH Swiss GeoLab, a pioneering applied research facility located inLucerne(initially based in Zurich). The GeoLab focuses on multidisciplinary collaboration and innovation in Earth observation and related fields and is embedded within ETH Zurich | Space.We are looking for a motivated and experienced administrative professional to join the GeoLab during its early development phase to contribute to shaping its operational foundations, processes, and workplace culture.The position will be based in Lucerne, with an initial temporary workplace at ETH Zentrum in Zurich. The permanent GeoLab location in Lucerne is expected to be announced in March 2026 and operational by mid-2026. Until then, the primary workplace will be ETH Zentrum in Zurich. Occasional travel between Zurich and Lucerne is expected.During the build-up phase, the primary focus of this role is executive and administrative support, operational coordination, and the establishment of the Lucerne site. Responsibilities will scale over time in line with organisational development.The desired starting date is as soon as possible.Job descriptionIn this role, you will support the establishment and day-to-day operation of the ETH Swiss GeoLab. A key focus lies in providing high-level administrative and executive support, including managing schedules and calendars, coordinating meetings, handling correspondence, and ensuring well-structured document workflows.You will coordinate and monitor group and project budgets in close collaboration with ETH finance services, process financial transactions and expense reports, and support contract-related procedures in coordination with the legal department. You will also support recruitment processes and advise colleagues on HR-related procedures in collaboration with ETH HR services.As the GeoLab establishes its presence in Lucerne, you will play a key role in supporting the setup and maintenance of office and meeting-room infrastructure and coordinating with facility services and local partners to ensure efficient day-to-day operations.Furthermore, you will coordinate event and visitor management, including the planning and execution of internal and external meetings and workshops. You will support professional communication and representation activities, such as preparing presentations and reviewing correspondence. Throughout these tasks, you will actively contribute to shaping the GeoLab and represent it professionally to both internal and external stakeholders.You will work closely with the GeoLab leadership, researchers, and ETH administrative units in a collaborative and pragmatic working environment.ProfileEducation:Completed commercial or administrative vocational training; further training in project or office management is an assetExperience:A minimum of2 years of relevant professional experienceis required. Experience in an academic or research setting, and/or event coordination is an advantageTechnical Skills:Very good written and spoken German and EnglishAdvanced user skills inMS Office(Word, Excel, PowerPoint) and scheduling toolsExperience with SAP systems (e.g. ETHIS) is an advantageCompetencies:Structured, analytical, and solution-oriented working style; proactive and reliable personality; strong interpersonal skills and the ability to build bridges across teamsFlexibility:Interest in contributing to the long-term establishment of the Lucerne site and willingness to travel occasionally between Zurich and LucerneWe offerThe unique opportunity to help shapea new and highly visible ETH applied research facilityfrom its early stagesA high level of autonomy and responsibility in a multidisciplinary environmentBroad interfaces across ETH units and external partnersProfessional growth alongside the evolving needs of the GeoLabAttractive employment conditions at ETH Zurich, including flexible working arrangements, professional development opportunities, and comprehensive social benefitsWorking, teaching and research at ETH ZurichWe value diversity and sustainabilityIn line withour values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit ourEqual Opportunities and Diversity websiteto find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us - we are consistently working towards aclimate-neutral future.Curious? So are we.Please submit your complete application through the ETH online portal by 20 February 2026, including:Curriculum Vitae (CV)Relevant work certificatesPlease note that we exclusively accept applications submitted through our online application portal.Questions regarding the position should be directed to Dr Felix Seidel, Managing Director ETH Swiss GeoLab (Write an email).We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.For recruitment services theGTC of ETH Zurichapply.About ETH ZürichETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.